Privacy Policy
Carpet Cleaning Greenwich Privacy Policy
This Privacy Policy explains how Carpet Cleaning Greenwich collects, uses, stores, and protects personal data relating to customers and prospective customers in the Greenwich area. It is written to comply with the UK General Data Protection Regulation and applicable data protection laws. By using our services, you acknowledge that you have read and understood this Policy.
Scope of this Privacy Policy
This Privacy Policy applies to all Carpet Cleaning Greenwich customers and prospective customers in the Greenwich area who contact us, use our website, request a quotation, make a booking, or otherwise interact with us in relation to our carpet cleaning and related services.
Data Controller
For the purposes of the UK General Data Protection Regulation, Carpet Cleaning Greenwich acts as the data controller. This means we determine the purposes and means of processing your personal data when you engage with our services or communicate with us.
Personal Data We Collect
We may collect and process the following categories of personal data, depending on how you interact with us:
Identification and contact details, such as your name, address, service address, and general location information relevant to providing services in the Greenwich area.
Communication details, such as the content of your enquiries, messages, and any preferences you share with us when you contact us or when we respond to you.
Booking and service information, such as dates and times of appointments, details about the areas or items to be cleaned, access instructions for the property, and notes related to the service.
Billing and payment information, such as records of services provided, prices, invoices, and payment status. We do not store full payment card details; if you pay by card, those details are processed securely by our chosen payment processor.
Technical and usage data, such as information your browser or device may provide when you visit our website, including pages visited and general interaction patterns, where this is necessary to operate and improve our services.
Lawful Basis for Processing
We only process personal data where we have a lawful basis under the UK GDPR. The main lawful bases we rely on are:
Contract: We process your personal data to enter into and perform a contract with you, for example to provide carpet cleaning services, confirm bookings, and communicate with you about your service.
Legal obligation: We may process personal data where necessary to comply with our legal obligations, such as maintaining accounting and tax records.
Legitimate interests: We may process personal data for our legitimate business interests, provided your interests and fundamental rights do not override those interests. This can include improving our services, handling enquiries and complaints, and maintaining security.
Consent: In some cases, we may rely on your consent, for example where you ask us to keep your details on file for future contact or where we send certain forms of marketing communications. You can withdraw your consent at any time.
How We Use Personal Data
We use the personal data we collect for the following purposes:
To provide services: Managing enquiries, preparing quotations, arranging and delivering carpet cleaning and related services at your property in the Greenwich area, and communicating with you about those services.
To manage our relationship with you: Responding to your questions or requests, notifying you of any changes to appointments, and handling feedback or complaints.
To process payments and accounting: Issuing invoices, processing payments through our payment processor, administering refunds where applicable, and keeping financial records.
To improve our services and operations: Monitoring the effectiveness of our services, staff scheduling, and customer satisfaction, and enhancing our customer service processes.
To comply with the law: Meeting record keeping requirements, responding to lawful requests from public authorities, and supporting our legal rights.
Data Retention
We keep personal data only for as long as is necessary for the purposes for which it was collected, or as required by law.
Customer and booking records are generally retained for up to seven years following the end of our relationship with you, to comply with tax, accounting, and legal obligations, and to allow us to respond to any queries or disputes.
Enquiry data from individuals who do not become customers may be retained for a shorter period, usually up to two years, unless a longer period is required for legal or regulatory reasons.
Where data is processed only on the basis of your consent and there is no other legal basis for retention, we will delete or anonymise that data when you withdraw consent or when it is no longer needed.
Data Processors and Third Parties
We use carefully selected third party service providers as data processors to help us operate our business. These may include:
IT and hosting providers that host our systems or website and store data on our behalf.
Payment processors that securely process card or electronic payments when you pay for services.
Administrative and accounting service providers that assist with record keeping and financial management.
These processors act on our instructions and are bound by contractual obligations to keep your personal data confidential and secure, and to use it only for the purposes we have specified.
We may also share personal data with third parties where required by law, to protect our rights, property, or safety, or to respond to lawful requests by public authorities. We do not sell your personal data to third parties.
International Data Transfers
Where any of our service providers are located outside the United Kingdom or the European Economic Area, and personal data is transferred to them, we will ensure that appropriate safeguards are in place to protect your data in accordance with applicable data protection laws. These safeguards may include standard contractual clauses or other lawful mechanisms.
Data Security
We take reasonable technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, or destruction. These measures include limiting access to personal data to personnel who need it to perform their duties, using secure systems and storage, and maintaining appropriate administrative safeguards.
While we strive to protect your personal data, no system is completely secure. You should take care when transmitting information to us and ensure that any communication channels you use are appropriate for the type of information you are sharing.
Your Data Protection Rights
Under the UK GDPR, you have a number of rights in relation to your personal data. Subject to certain conditions and limits, these include:
Right of access: You have the right to request confirmation of whether we process your personal data and to obtain a copy of that data.
Right to rectification: You have the right to request that inaccurate or incomplete personal data be corrected or updated.
Right to erasure: In certain circumstances, you have the right to request that we delete your personal data, for example where it is no longer necessary for the purposes for which it was collected and there is no legal obligation to retain it.
Right to restriction of processing: You may request that we restrict the processing of your personal data in certain situations, such as while we verify its accuracy or consider an objection.
Right to object: You have the right to object to processing that is based on our legitimate interests, including certain forms of direct marketing. We will stop processing unless we can demonstrate compelling legitimate grounds or where the processing is needed for legal claims.
Right to data portability: Where processing is based on consent or contract and carried out by automated means, you may have the right to receive the personal data you provided in a structured, commonly used, and machine readable format and to transmit it to another controller.
Right to withdraw consent: Where processing is based on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing carried out before consent was withdrawn.
Complaints
If you have concerns about how Carpet Cleaning Greenwich handles your personal data, you can contact us to raise your concerns and we will do our best to address them. You also have the right to lodge a complaint with the relevant data protection authority in the United Kingdom if you believe your rights have been infringed.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. Any changes will take effect when the revised Policy is made available. You should review this Policy periodically to stay informed about how we protect your personal data.